Chart of Accounts

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If not imported from your data, the default Chart of Accounts will include only three selections: Accounts Receivable, Membership Dues (income), and Sales Tax (liability). Create or modify these accounts as desired.

Vid.png Here's a quick video tutorial for setting up and modifying the chart of accounts

Modify Chart of Accounts

Administrator level permissions are needed to modify the items in the Setup menu.

  1. Click Setup in the left-hand menu.
  2. Click Chart of Accounts in the "Billing" area.
    Coa1.jpg
  3. The current Chart of Accounts will display.
    a. To create a new account, click Add Account and complete the next window. See
    Note: Chart of Accounts names created by users who intend to export transactions to PeachTree should name their accounts here with the Peachtree Account ID (numeric value) instead of the Account name. For QuickBooks users that have the option enabled to use account numbers, EITHER the account number or the account name may be used. If using the account name, sub-accounts must be added with all heading accounts included (ex. Renewal Dues is set up as a sub-account of Membership Dues - account name would be entered as Membership Dues:Renewal Dues - a colon needs to separate the two account names)
    Coa2.jpg
    Figure: Create a New Account
    b. To remove an account, click the title of the Account in the Account Name column and then click Delete. NOTE: Best practice is to inactivate accounts as opposed to deleting.
    c. To modify an account, click the title of the Account in the Account Name column; make desired changes and then click Save.

Selecting Undeposited Payments Account

You may designate an account from your chart of accounts to hold undeposited payments and sales receipts. You may also choose the default placeholder account Undeposited Funds instead of choosing a specific account. This is selection is especially helpful for those exporting to Peachtree.

  1. Click Setup in the left-hand menu.
  2. Click Chart of Accounts in the "Billing" area.
    Coa4.jpg
  3. Select the appropriate Undeposited Payment Account.
    Peachtree users: Within Peachtree create a new chart of account item for undeposited funds. Go to Lists, Chart of Accounts, New. The Account ID field is what needs to match the ChamberMaster Chart of Account Account Name field. Once this has been created in both Peachtree and ChamberMaster, go into the Chart of Account list in ChamberMaster and set that account as the Undeposited Payment Account. Once this has been completed, Payments and deposits will flow through to Peachtree in the Journal Entry Export.