Difference between revisions of "Communication Topics"

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==[[Emails_Letters_and_Mailing_Lists-Viewing_and_Recording_Communication_History|'''Viewing and Recording Communication History''']]==
 
==[[Emails_Letters_and_Mailing_Lists-Viewing_and_Recording_Communication_History|'''Viewing and Recording Communication History''']]==
 
[[Emails_Letters_and_Mailing_Lists-View_history_communication_history|View history communication history]]
 
[[Emails_Letters_and_Mailing_Lists-View_history_communication_history|View history communication history]]
[[Emails_Letters_and_Mailing_Lists-Quick_Communication_Application_(QCA)|Quick Communication Application (QCA)]]
 
 
[[Emails_Letters_and_Mailing_Lists-Inserting_a_graphic|Inserting a graphic]]  
 
[[Emails_Letters_and_Mailing_Lists-Inserting_a_graphic|Inserting a graphic]]  
 
*[[Emails_Letters_and_Mailing_Lists-Insert_a_graphic_within_communication|Insert a graphic within communication]]  
 
*[[Emails_Letters_and_Mailing_Lists-Insert_a_graphic_within_communication|Insert a graphic within communication]]  
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==[[Emails_Letters_and_Mailing_Lists-Mail_Merge_-_Inserting_a_database_field_within_c|'''Mail Merge''']]==
 
==[[Emails_Letters_and_Mailing_Lists-Mail_Merge_-_Inserting_a_database_field_within_c|'''Mail Merge''']]==
 
[[Emails_Letters_and_Mailing_Lists-Inserting_a_database_field|Inserting a database field]]  
 
[[Emails_Letters_and_Mailing_Lists-Inserting_a_database_field|Inserting a database field]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Sending_Login_Information|Sending Login Information]]  
 
[[Emails_Letters_and_Mailing_Lists-Sending_Login_Information|Sending Login Information]]  
[[Emails_Letters_and_Mailing_Lists-To_create_and_print_individual_letters_that_incl|To create and print individual letters that include the member login name and password]]  
+
 
 +
[[Emails_Letters_and_Mailing_Lists-To_create_and_print_individual_letters_that_incl|To create and print individual letters that include the member login name and password]]
 +
 
 
==[[Remove unwanted headers footers|'''Remove Unwanted Headers & Footers''']]==
 
==[[Remove unwanted headers footers|'''Remove Unwanted Headers & Footers''']]==
 
[[Emails_Letters_and_Mailing_Lists-Remove_unwanted_headers_footers_from_reports_|Remove unwanted headers & footers from reports & correspondence]]  
 
[[Emails_Letters_and_Mailing_Lists-Remove_unwanted_headers_footers_from_reports_|Remove unwanted headers & footers from reports & correspondence]]  
[[Emails_Letters_and_Mailing_Lists-Header_and_Footer_Codes|Header and Footer Codes]]  
+
 
 +
[[Emails_Letters_and_Mailing_Lists-Header_and_Footer_Codes|Header and Footer Codes]]
 +
 
 
==[[Emails_Letters_and_Mailing_Lists-Creating_a_signature_block|'''Creating a Signature Block''']]==  
 
==[[Emails_Letters_and_Mailing_Lists-Creating_a_signature_block|'''Creating a Signature Block''']]==  
 
[[Emails_Letters_and_Mailing_Lists-Creating_a_Signature_block_2|Creating a Signature block]]  
 
[[Emails_Letters_and_Mailing_Lists-Creating_a_Signature_block_2|Creating a Signature block]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Using_a_Signature_Block|Using a Signature Block]]
 
[[Emails_Letters_and_Mailing_Lists-Using_a_Signature_Block|Using a Signature Block]]
  
 
==[[Communicating_using_Groups_Mailing_Lists|'''Communicating Using Groups & Mailing Lists''']]==
 
==[[Communicating_using_Groups_Mailing_Lists|'''Communicating Using Groups & Mailing Lists''']]==
 
[[Creating_a_group_or_mailing_list|Creating a group or mailing list]]  
 
[[Creating_a_group_or_mailing_list|Creating a group or mailing list]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Selections_for_adding_group_members|Selections for adding group members]]  
 
[[Emails_Letters_and_Mailing_Lists-Selections_for_adding_group_members|Selections for adding group members]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Maintaining_the_group_2fmailing_list|Maintaining the group/mailing list]]
 
[[Emails_Letters_and_Mailing_Lists-Maintaining_the_group_2fmailing_list|Maintaining the group/mailing list]]
 +
 
[[Add_New_Members_to_a_Mailing_List_Periodically|Add New Members to a Mailing List Periodically]]  
 
[[Add_New_Members_to_a_Mailing_List_Periodically|Add New Members to a Mailing List Periodically]]  
[[Emails_Letters_and_Mailing_Lists-Add_new_members_to_a_mailing_list_immediately|Add new members to a mailing list immediately]]  
+
 
 +
[[Add New Members to a Mailing List Immediately|Add new members to a mailing list immediately]]  
 +
 
 
[[Emails_Letters_and_Mailing_Lists-Remove_representatives_from_a_group_manually|Remove representatives from a group manually]]  
 
[[Emails_Letters_and_Mailing_Lists-Remove_representatives_from_a_group_manually|Remove representatives from a group manually]]  
[[Emails_Letters_and_Mailing_Lists-Remove_representatives_from_a_group_when_droppin|Remove representatives from a group when dropping or suspending a member]]
+
 
[[Emails_Letters_and_Mailing_Lists-Disable_a_rep_within_a_group|Disable a rep within a group]]  
+
[[Remove_Representatives_from_a_Group_When_Dropping_or_Suspending_a_Member|Remove representatives from a group when dropping or suspending a member]]
 +
 
 +
[[Disable_a_Rep_Within_a_Group|Disable a rep within a group]]  
 +
 
 
[[Emails_Letters_and_Mailing_Lists-Allow_members_to_join_group|Allow members to join group]]  
 
[[Emails_Letters_and_Mailing_Lists-Allow_members_to_join_group|Allow members to join group]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Allow_the_public_to_join|Allow the public to join]]  
 
[[Emails_Letters_and_Mailing_Lists-Allow_the_public_to_join|Allow the public to join]]  
  
 
[[Emails_Letters_and_Mailing_Lists-Other_suggestions_for_creating_groups|Other suggestions for creating groups]]  
 
[[Emails_Letters_and_Mailing_Lists-Other_suggestions_for_creating_groups|Other suggestions for creating groups]]  
  
[[Emails_Letters_and_Mailing_Lists-Mailing_list_groups|Mailing list groups]]  
+
[[Mailing_List_Groups|Mailing list groups]]  
  
 
[[Emails_Letters_and_Mailing_Lists-Advisory_groups|Advisory groups]]  
 
[[Emails_Letters_and_Mailing_Lists-Advisory_groups|Advisory groups]]  
  
[[Emails_Letters_and_Mailing_Lists-Committee_groups|Committee groups]]  
+
[[Committee_Groups|Committee groups]]  
  
[[Emails_Letters_and_Mailing_Lists-Community_groups|Community groups]]  
+
[[Community_Groups|Community groups]]  
  
[[Emails_Letters_and_Mailing_Lists-Program_groups|Program groups]]  
+
[[Program Groups|Program groups]]  
  
 
[[Emails_Letters_and_Mailing_Lists-New_member_groups|New member groups]]  
 
[[Emails_Letters_and_Mailing_Lists-New_member_groups|New member groups]]  
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==[[Emails_Letters_and_Mailing_Lists-Storing_Documents_–_Cloud_Drive|'''Storing Documents - Cloud Drive''']]==
 
==[[Emails_Letters_and_Mailing_Lists-Storing_Documents_–_Cloud_Drive|'''Storing Documents - Cloud Drive''']]==
 
[[Emails_Letters_and_Mailing_Lists-Storing_a_personal_document_for_use_later|Storing a personal document for use later]]
 
[[Emails_Letters_and_Mailing_Lists-Storing_a_personal_document_for_use_later|Storing a personal document for use later]]
 +
 
[[Emails_Letters_and_Mailing_Lists-Storing_a_document_to_share_with_other_staff|Storing a document to share with other staff]]
 
[[Emails_Letters_and_Mailing_Lists-Storing_a_document_to_share_with_other_staff|Storing a document to share with other staff]]
 +
 
[[Emails_Letters_and_Mailing_Lists-Storing_files_for_members_to_access|Storing files for members to access]]
 
[[Emails_Letters_and_Mailing_Lists-Storing_files_for_members_to_access|Storing files for members to access]]
 +
 
[[Emails_Letters_and_Mailing_Lists-Storing_files_that_can_be_attached_to_an_email_o|Storing files that can be attached to an email or accessed through a URL]]  
 
[[Emails_Letters_and_Mailing_Lists-Storing_files_that_can_be_attached_to_an_email_o|Storing files that can be attached to an email or accessed through a URL]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Storing_images_that_are_used_in_emails_or_other|Storing images that are used in emails or other locations the editor is used]]  
 
[[Emails_Letters_and_Mailing_Lists-Storing_images_that_are_used_in_emails_or_other|Storing images that are used in emails or other locations the editor is used]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Reasons_emails_don’t_get_to_members|'''Reasons emails don’t get to members''']]  
 
[[Emails_Letters_and_Mailing_Lists-Reasons_emails_don’t_get_to_members|'''Reasons emails don’t get to members''']]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Ideas_for_Developing_Communication_Content|'''Ideas for Developing Communication Content''']]  
 
[[Emails_Letters_and_Mailing_Lists-Ideas_for_Developing_Communication_Content|'''Ideas for Developing Communication Content''']]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Create_and_format_your_own_output_in_the_Chamber|Create and format your own output in the ChamberMaster editor]]  
 
[[Emails_Letters_and_Mailing_Lists-Create_and_format_your_own_output_in_the_Chamber|Create and format your own output in the ChamberMaster editor]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Copy_and_paste_from_Microsoft_Word|Copy and paste from Microsoft Word]]  
 
[[Emails_Letters_and_Mailing_Lists-Copy_and_paste_from_Microsoft_Word|Copy and paste from Microsoft Word]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Insert_link_to_PDF_file_(or_other_file_type)|Insert link to PDF file (or other file type)]]  
 
[[Emails_Letters_and_Mailing_Lists-Insert_link_to_PDF_file_(or_other_file_type)|Insert link to PDF file (or other file type)]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Save_Microsoft_Publisher_files_as_a_graphic_file|Save Microsoft Publisher files as a graphic file and insert into editor]]  
 
[[Emails_Letters_and_Mailing_Lists-Save_Microsoft_Publisher_files_as_a_graphic_file|Save Microsoft Publisher files as a graphic file and insert into editor]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Save_PDF_file_as_a_graphic_file_and_insert_into|Save PDF file as a graphic file and insert into editor]]  
 
[[Emails_Letters_and_Mailing_Lists-Save_PDF_file_as_a_graphic_file_and_insert_into|Save PDF file as a graphic file and insert into editor]]  
[[Emails_Letters_and_Mailing_Lists-Copy_and_paste_output_from_another_HTML_program|Copy and paste output from another HTML program (like Constant Contact)]]  
+
 
==[[Emails_Letters_and_Mailing_Lists-Using_and_Integrating_Constant_Contact|'''Using and Integrating Constant Contact''']]==
+
[[Emails_Letters_and_Mailing_Lists-Copy_and_paste_output_from_another_HTML_program|Copy and paste output from another HTML program (like Constant Contact)]]
[[Emails_Letters_and_Mailing_Lists-Setup_an_account_with_Constant_Contact|Setup an account with Constant Contact]]
+
 
[[Emails_Letters_and_Mailing_Lists-Connecting_Constant_Contact_with_your_datebase|Connecting Constant Contact with your datebase]]
+
==[[Emails_Letters_and_Mailing_Lists-Using_and_Integrating_MailChimp|'''Using and Integrating MailChimp''']]==  
[[Emails_Letters_and_Mailing_Lists-Enable_Constant_Contact_Synchronization|Enable Constant Contact Synchronization]]
+
 
[[Emails_Letters_and_Mailing_Lists-Export_Your_Contacts_to_Constant_Contact|Export Your Contacts to Constant Contact]]
+
==[[Emails_Letters_and_Mailing_Lists-Sample_Automatic_Emails_Sent_Out_by_ChamberMaste|'''Sample Automatic Emails Sent Out by ChamberMaster''']] ==
[[Emails_Letters_and_Mailing_Lists-Importing_ChamberMaster_contacts_into_Constant_C|Importing ChamberMaster contacts into Constant Contact]]
+
 
[[Emails_Letters_and_Mailing_Lists-Sample_concept_of_using_manual_export_from_your|Sample concept of using manual export from your database into Constant Contact]]
+
*[[Emails_Letters_and_Mailing_Lists-Received_by_chamber_members|Received by chamber members]]
[[Emails_Letters_and_Mailing_Lists-Using_and_Integrating_MailChimp|'''Using and Integrating MailChimp''']]
+
<ol><li>[[Emails_Letters_and_Mailing_Lists-1_-_Email_from_a_consumer_visiting_member_web_pa|Email from a consumer visiting member web page]] </li>
[[Emails_Letters_and_Mailing_Lists-Sample_Automatic_Emails_Sent_Out_by_ChamberMaste|'''Sample Automatic Emails Sent Out by ChamberMaster''']]  
+
<li>[[Emails_Letters_and_Mailing_Lists-2_-_Email_from_the_chamber_that_invites_member_t|Email from the chamber that invites member to an event]] </li>
[[Emails_Letters_and_Mailing_Lists-Received_by_chamber_members|Received by chamber members]]
+
<li>[[Emails_Letters_and_Mailing_Lists-3_–_Email_from_the_chamber_that_informs_of_consu|Email from the chamber that informs of consumer leads]] </li></ol>
*[[Emails_Letters_and_Mailing_Lists-1_-_Email_from_a_consumer_visiting_member_web_pa|1 - Email from a consumer visiting member web page]]  
+
*[[Emails_Letters_and_Mailing_Lists-Received_by_the_chamber|Received by the chamber]]  
*[[Emails_Letters_and_Mailing_Lists-2_-_Email_from_the_chamber_that_invites_member_t|2 - Email from the chamber that invites member to an event]]  
+
<ol><li>[[Emails_Letters_and_Mailing_Lists-1_-_Email_from_a_consumer_visiting_the_chamber_w|Email from a consumer visiting the chamber web site]] </li></ol>
*[[Emails_Letters_and_Mailing_Lists-3_–_Email_from_the_chamber_that_informs_of_consu|3 – Email from the chamber that informs of consumer leads]]  
+
*[[Emails_Letters_and_Mailing_Lists-Received_by_consumers|Received by consumers]]
[[Emails_Letters_and_Mailing_Lists-Received_by_the_chamber|Received by the chamber]]  
+
<ol><li>[[Emails_Letters_and_Mailing_Lists-1_–_Email_from_the_chamber_sending_requested_inf|Email from the chamber sending requested information]] </li>
*[[Emails_Letters_and_Mailing_Lists-1_-_Email_from_a_consumer_visiting_the_chamber_w|1 - Email from a consumer visiting the chamber web site]]  
+
<li>[[Emails_Letters_and_Mailing_Lists-2_–_Email_generated_by_ChamberMaster_sending_a_H|Email generated by ChamberMaster sending a Hot Deal]] </li>
[[Emails_Letters_and_Mailing_Lists-Received_by_consumers|Received by consumers]]  
+
<li>[[Emails_Letters_and_Mailing_Lists-3_–_Email_generated_by_ChamberMaster_sending_a_j|Email generated by ChamberMaster sending a job posting]]</li></ol>
*[[Emails_Letters_and_Mailing_Lists-1_–_Email_from_the_chamber_sending_requested_inf|1 – Email from the chamber sending requested information]]  
+
 
*[[Emails_Letters_and_Mailing_Lists-2_–_Email_generated_by_ChamberMaster_sending_a_H|2 – Email generated by ChamberMaster sending a Hot Deal]]  
 
*[[Emails_Letters_and_Mailing_Lists-3_–_Email_generated_by_ChamberMaster_sending_a_j|3 – Email generated by ChamberMaster sending a job posting]]  
 
 
==[[Emails_Letters_and_Mailing_Lists-FAQs_on_Emails_Letters_and_Labels|'''FAQs on Emails, Letters, and Labels''']]==
 
==[[Emails_Letters_and_Mailing_Lists-FAQs_on_Emails_Letters_and_Labels|'''FAQs on Emails, Letters, and Labels''']]==
 +
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_add_an_attachment_to_an_email_3f|How do I add an attachment to an email?]]  
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_add_an_attachment_to_an_email_3f|How do I add an attachment to an email?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Who_is_able_to_view_the_attachment_that_comes_wh|Who is able to view the attachment that comes when I send myself a carbon copy?]]  
 
[[Emails_Letters_and_Mailing_Lists-Who_is_able_to_view_the_attachment_that_comes_wh|Who is able to view the attachment that comes when I send myself a carbon copy?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Why_do some_of_my email_messages_not_make_it_thr|Why do some of my email messages not make it through to the recipient? ]]  
 
[[Emails_Letters_and_Mailing_Lists-Why_do some_of_my email_messages_not_make_it_thr|Why do some of my email messages not make it through to the recipient? ]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Are_there_any_systems_in_place_to_help_ensure_th|Are there any systems in place to help ensure the delivery of my emails?]]  
 
[[Emails_Letters_and_Mailing_Lists-Are_there_any_systems_in_place_to_help_ensure_th|Are there any systems in place to help ensure the delivery of my emails?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-How_can_we_ensure_that_our_members_are_not_spamm|How can we ensure that our members are not spammed through the Contact Us link?]]  
 
[[Emails_Letters_and_Mailing_Lists-How_can_we_ensure_that_our_members_are_not_spamm|How can we ensure that our members are not spammed through the Contact Us link?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Why_do_the_links_inside_my_email_not_open_for_me|Why do the links inside my email not open for me or my members?]]  
 
[[Emails_Letters_and_Mailing_Lists-Why_do_the_links_inside_my_email_not_open_for_me|Why do the links inside my email not open for me or my members?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_create_a_signature_block_to_use_when_se|How do I create a signature block to use when sending communication?]]  
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_create_a_signature_block_to_use_when_se|How do I create a signature block to use when sending communication?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-How_can I_easily provide_referrals AND_notify_my|How can I easily provide referrals AND notify my members when I've given out information referring them?]]  
 
[[Emails_Letters_and_Mailing_Lists-How_can I_easily provide_referrals AND_notify_my|How can I easily provide referrals AND notify my members when I've given out information referring them?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_send_a_letter_2femail_to_my_members_with|How do I send a letter/email to my members with their login name and password included automatically?]]  
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_send_a_letter_2femail_to_my_members_with|How do I send a letter/email to my members with their login name and password included automatically?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-Why_do_my_mailing_labels_get_cut_off_or_are_not|Why do my mailing labels get cut off or are not aligned correctly?]]  
 
[[Emails_Letters_and_Mailing_Lists-Why_do_my_mailing_labels_get_cut_off_or_are_not|Why do my mailing labels get cut off or are not aligned correctly?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_manage_my_mailing_lists_3f|How do I manage my mailing lists?]]  
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_manage_my_mailing_lists_3f|How do I manage my mailing lists?]]  
 +
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_remove_the_headers_and_footers_that_pri|How do I remove the headers and footers that print on my letters and reports?]]
 
[[Emails_Letters_and_Mailing_Lists-How_do_I_remove_the_headers_and_footers_that_pri|How do I remove the headers and footers that print on my letters and reports?]]

Latest revision as of 17:30, 5 February 2019

Communication Basics

Email Sending Options

Archive emails (record) in the database even when not logged in

Quick Guide to Sending an Email

Send a Mass Email

Schedule an Email

Send Communication by Delivery Preference

Send Communication Based on Custom Report Criteria

Creating a Letter

Create Mass Mailing Labels

Create/Send Fax Output

Editor menu selections

Email Disclaimer

Adding an attachment

Viewing and Recording Communication History

View history communication history Inserting a graphic

Documents and Templates

Saving a document

Saving changes to an existing document

Saving a Template

Using a template

Using Pre-defined Templates

Mail Merge

Inserting a database field

Sending Login Information

To create and print individual letters that include the member login name and password

Remove Unwanted Headers & Footers

Remove unwanted headers & footers from reports & correspondence

Header and Footer Codes

Creating a Signature Block

Creating a Signature block

Using a Signature Block

Communicating Using Groups & Mailing Lists

Creating a group or mailing list

Selections for adding group members

Maintaining the group/mailing list

Add New Members to a Mailing List Periodically

Add new members to a mailing list immediately

Remove representatives from a group manually

Remove representatives from a group when dropping or suspending a member

Disable a rep within a group

Allow members to join group

Allow the public to join

Other suggestions for creating groups

Mailing list groups

Advisory groups

Committee groups

Community groups

Program groups

New member groups

Unsubscribe Option

eReferral

Send an eReferral

Storing Documents - Cloud Drive

Storing a personal document for use later

Storing a document to share with other staff

Storing files for members to access

Storing files that can be attached to an email or accessed through a URL

Storing images that are used in emails or other locations the editor is used

Reasons emails don’t get to members

Ideas for Developing Communication Content

Create and format your own output in the ChamberMaster editor

Copy and paste from Microsoft Word

Insert link to PDF file (or other file type)

Save Microsoft Publisher files as a graphic file and insert into editor

Save PDF file as a graphic file and insert into editor

Copy and paste output from another HTML program (like Constant Contact)

Using and Integrating MailChimp

Sample Automatic Emails Sent Out by ChamberMaster

  1. Email from a consumer visiting member web page
  2. Email from the chamber that invites member to an event
  3. Email from the chamber that informs of consumer leads
  1. Email from a consumer visiting the chamber web site
  1. Email from the chamber sending requested information
  2. Email generated by ChamberMaster sending a Hot Deal
  3. Email generated by ChamberMaster sending a job posting

FAQs on Emails, Letters, and Labels

How do I add an attachment to an email?

Who is able to view the attachment that comes when I send myself a carbon copy?

Why do some of my email messages not make it through to the recipient? 

Are there any systems in place to help ensure the delivery of my emails?

How can we ensure that our members are not spammed through the Contact Us link?

Why do the links inside my email not open for me or my members?

How do I create a signature block to use when sending communication?

How can I easily provide referrals AND notify my members when I've given out information referring them?

How do I send a letter/email to my members with their login name and password included automatically?

Why do my mailing labels get cut off or are not aligned correctly?

How do I manage my mailing lists?

How do I remove the headers and footers that print on my letters and reports?