Difference between revisions of "Selecting Payment and Receipt Deposit To Account"

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(Created page with "ChamberMaster Billing allows you to receive payments and receipts to an account called “Undeposited Funds”. Any payments you receive from customers into this holding accou...")
 
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ChamberMaster Billing allows you to receive payments and receipts to an account called “Undeposited Funds”. Any payments you receive from customers into this holding account will be held until you deposit the payment using the Billing->Deposits tab. The Undeposited Funds account acts as a holding account, similar to holding money in a drawer until you make a deposit to your financial institution.
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ChamberMaster Billing allows you to receive payments and receipts to an account called “Undeposited Funds”. Any payments you receive from customers into this holding account will be held until you deposit the payment using the Billing > Deposits tab. The Undeposited Funds account acts as a holding account, similar to holding money in a drawer until you make a deposit to your financial institution.
  
Figure 3-1a Receiving a payment and selecting Deposit To account
 
  
Figure 3-1b Creating a sales receipt and selecting Deposit To account
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[[File:Example.jpg]]
Another option is to receive payments and receipts directly to your designated bank account. If you choose this option, funds are transferred immediately to the bank account. The funds do not appear in the Undeposited Funds account and you will not be able to deposit them using the Billing->Deposits tab.
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Figure: Receiving a payment and selecting Deposit To account
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[[File:Example.jpg]]
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Figure: Creating a sales receipt and selecting Deposit To account
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Another option is to receive payments and receipts directly to your designated bank account. If you choose this option, funds are transferred immediately to the bank account. The funds do not appear in the Undeposited Funds account and you will not be able to deposit them using the Billing > Deposits tab.
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Depositing receipts and payments into Undeposited Funds is a common practice when a lump sum entry into your bank account is desired. When making the deposit, you can select which payments and receipts are included in the deposit which makes it possible to create only one transaction in your bank account per deposit (instead of one transaction per receipt/payment).
 
Depositing receipts and payments into Undeposited Funds is a common practice when a lump sum entry into your bank account is desired. When making the deposit, you can select which payments and receipts are included in the deposit which makes it possible to create only one transaction in your bank account per deposit (instead of one transaction per receipt/payment).
Note: If planning to export your transactions to QuickBooks or other 3rd party billing software, making a deposit using the ChamberMaster deposit options does not take away your option of being able to create a deposit in QuickBooks. The ChamberMaster deposit transaction can be excluded from your export, allowing you to also make the deposit in QuickBooks, using the QuickBooks deposit selections.
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:'''Note:''' If planning to export your transactions to QuickBooks or other 3rd party billing software, making a deposit using the ChamberMaster deposit options does not take away your option of being able to create a deposit in QuickBooks. The ChamberMaster deposit transaction can be excluded from your export, allowing you to also make the deposit in QuickBooks, using the QuickBooks deposit selections.
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Create a “Deposit To” account
 
Create a “Deposit To” account
Note: Undeposited Funds is automatically created by ChamberMaster and cannot be removed.
 
1.
 
Click Setup in the left-hand menu.
 
2.
 
Click Chart of Accounts.
 
3.
 
Click Add Account.
 
  
Figure 3-1c Creating a new “Deposit To” account
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:'''Note:''' Undeposited Funds is automatically created by the application and cannot be removed.
4.
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Complete the Create a New Account window making sure to select Account Type: Bank.
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1.Click Setup in the left-hand menu.
5.
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Click Save.
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2. Click Chart of Accounts.
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3. Click Add Account.
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[[File:Example.jpg]]
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Figure: Creating a new “Deposit To” account
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4. Complete the Create a New Account window making sure to select Account Type: Bank.
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5. Click Save.
 
   
 
   
Set a default “Deposit To” account
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==Set a Default “Deposit To” Account==
1.
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Click Setup in the left-hand menu.
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1. Click Setup in the left-hand menu.
2.
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Click Billing Options and Settings.
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2. Click Billing Options and Settings.
3.
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Select the desired Payment Deposit Account.
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3. Select the desired Payment Deposit Account.
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[[File:Example.jpg]]
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Figure: Setting a default “Deposit To” account
  
Figure 3-1d Setting a default “Deposit To” account
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4. Click Save.
4.
 
Click Save.
 

Revision as of 21:25, 17 August 2015

ChamberMaster Billing allows you to receive payments and receipts to an account called “Undeposited Funds”. Any payments you receive from customers into this holding account will be held until you deposit the payment using the Billing > Deposits tab. The Undeposited Funds account acts as a holding account, similar to holding money in a drawer until you make a deposit to your financial institution.


Example.jpg Figure: Receiving a payment and selecting Deposit To account


Example.jpg Figure: Creating a sales receipt and selecting Deposit To account

Another option is to receive payments and receipts directly to your designated bank account. If you choose this option, funds are transferred immediately to the bank account. The funds do not appear in the Undeposited Funds account and you will not be able to deposit them using the Billing > Deposits tab.

Depositing receipts and payments into Undeposited Funds is a common practice when a lump sum entry into your bank account is desired. When making the deposit, you can select which payments and receipts are included in the deposit which makes it possible to create only one transaction in your bank account per deposit (instead of one transaction per receipt/payment).

Note: If planning to export your transactions to QuickBooks or other 3rd party billing software, making a deposit using the ChamberMaster deposit options does not take away your option of being able to create a deposit in QuickBooks. The ChamberMaster deposit transaction can be excluded from your export, allowing you to also make the deposit in QuickBooks, using the QuickBooks deposit selections.

Create a “Deposit To” account

Note: Undeposited Funds is automatically created by the application and cannot be removed.

1.Click Setup in the left-hand menu.

2. Click Chart of Accounts.

3. Click Add Account.


Example.jpg Figure: Creating a new “Deposit To” account

4. Complete the Create a New Account window making sure to select Account Type: Bank.

5. Click Save.

Set a Default “Deposit To” Account

1. Click Setup in the left-hand menu.

2. Click Billing Options and Settings.

3. Select the desired Payment Deposit Account.


Example.jpg Figure: Setting a default “Deposit To” account

4. Click Save.