Email Sending Options

There are two main ways to send an email: 1) using the software’s email tool (“Email/Edit with ChamberMaster/MemberZone”) or 2) send email using your own email program (“Email/Edit with Outlook”). This selection will take the addresses of those currently selected in the software and list them as recipients in your own email program where you will be able to complete the email using familiar selections.

Figure 1-1 Two options for sending email

Depending on your needs, you may choose to send some email directly from the software and some from your own program.

Email with ChamberMaster / MemberZone - Advantages:

If already in the program – easy access

Gives access to current addresses

Ability to create “mail merge” emails

Ability to embed attachments as links

Ability to use ChamberMaster templates

Ability to schedule the email at a later date and time*

*Available only for those with Plus or greater

Email with Outlook - Advantages:

Access to additional email addresses not in your database

May add additional CCs and BCCs

Familiarity

Both methods of sending emails will record in the Communication History. See “Recording Communication History” for more information.

Note: This selection will open whatever the email program is set as the default for your web browser. Whatever email program opens when you click on a “mailto” link is the email program that will be used when you click Email with Outlook.