Difference between revisions of "Add Custom Fields for a Rep"
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+ | __NOTOC__ | ||
==What Are Custom Fields?== | ==What Are Custom Fields?== | ||
Custom Fields are designed to give ultimate flexibility in managing your data. When adding a custom field, you will create a database field that is available across all representative records for tracking additional desired information. | Custom Fields are designed to give ultimate flexibility in managing your data. When adding a custom field, you will create a database field that is available across all representative records for tracking additional desired information. | ||
− | ==Where | + | |
+ | ==Where Are Custom Fields Used?== | ||
*On a rep's record located in '''Members''' > '''Reps''' > '''Custom Fields''' | *On a rep's record located in '''Members''' > '''Reps''' > '''Custom Fields''' | ||
*In custom reports | *In custom reports | ||
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==Custom Field Types== | ==Custom Field Types== | ||
− | *Text: Displays a field where text can be entered. Maximum size: 8000 characters | + | *'''Text:''' Displays a field where text can be entered. Maximum size: 8000 characters |
− | *Boolean (True/False): Displays a check box that can be selected or cleared. | + | *'''Boolean (True/False)''': Displays a check box that can be selected or cleared. |
− | *Date/Time: Displays a field where a date can be entered in many formats | + | *'''Date/Time:''' Displays a field where a date can be entered in many formats (9-7-06, 9-7-06, Sep 7 2006, Sep 7 06 or 9/7/06) but once saved, will always display in the following format: 09/07/2006 |
− | *Number | + | *'''Number-Integer:''' Displays a field where whole numbers may be entered. Maximum size: 10 whole numbers |
− | *Number | + | *'''Number-Decimal:''' Displays a field where numbers with up to 2 decimal values may be entered. Maximum size: 14 whole numbers, 2 decimal values |
− | *Drop Down List: Displays your designated list of options that may be selected. | + | *'''Drop Down List:''' Displays your designated list of options that may be selected. |
*Additional custom fields may also be created to use on the member record, event registrations and within your groups. | *Additional custom fields may also be created to use on the member record, event registrations and within your groups. | ||
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#On the '''Reps''' tab, click '''Add/Edit Custom Fields''' in the "Custom Fields" area | #On the '''Reps''' tab, click '''Add/Edit Custom Fields''' in the "Custom Fields" area | ||
#Click '''Add a Field'''. | #Click '''Add a Field'''. | ||
− | #[[File:customfield1.jpg]] | + | #:[[File:customfield1.jpg]] |
#Type desired field name (maximum characters: 128) | #Type desired field name (maximum characters: 128) | ||
#Click the Data Type dropdown list. | #Click the Data Type dropdown list. | ||
#Click the desired data type. | #Click the desired data type. | ||
− | # | + | #*If the selected data type is Text, type the desired Text Size. |
− | # | + | #*If the selected data type is Drop Down List, enter the desired list of items. |
− | #[[File:customfield2.jpg]] | + | #:[[File:customfield2.jpg]] |
#Click '''Continue'''. | #Click '''Continue'''. | ||
#Click '''Save & Exit'''. | #Click '''Save & Exit'''. | ||
− | ==Remove a Custom Field= | + | ==Remove a Custom Field== |
− | + | #On the '''Reps''' tab, click '''Add/Edit Custom Fields''' in the "Custom Fields" area. | |
− | + | #Click to select the check box at the end of the row of the '''Field Name''' that you wish to remove. | |
− | On the Reps tab, click Add/Edit Custom Fields in the Custom Fields area. | + | #Click '''Remove Selected Fields'''. |
− | + | #Click '''Save & Exit'''. | |
− | + | ||
− | Click to select the check box at the end of the row of the Field Name that you wish to remove. | + | :'''Note:''' All data in the custom field will be deleted. |
− | + | ||
− | + | ==Rename a Custom Field== | |
− | Click Remove Selected Fields. | + | #On the '''Reps''' tab, click '''Add/Edit Custom Fields''' in the "Custom Fields" area. |
− | + | #Click in the text of the Field Name. | |
− | + | #Make the desired field name change. | |
− | Click Save & Exit. | + | #Click '''Save & Exit'''. |
− | Note: All data in the custom field will be deleted. | + | |
− | + | ==Change the Sort Order for Custom Field Display== | |
− | Rename a | + | #On the '''Reps''' tab, click '''Add/Edit Custom Fields''' in the "Custom Fields" area. |
− | + | #Click and drag the field to the desired location. | |
− | + | #:[[File:customfield3.jpg]] | |
− | On the Reps tab, click Add/Edit Custom Fields in the Custom Fields area. | + | #Click '''Save & Exit'''. |
− | |||
− | |||
− | Click in the text of the Field Name. | ||
− | |||
− | |||
− | Make the desired field name change. | ||
− | |||
− | |||
− | Click Save & Exit. | ||
− | Change the | ||
− | |||
− | |||
− | On the Reps tab, click Add/Edit Custom Fields in the Custom Fields area. | ||
− | |||
− | |||
− | Click and drag the field to the desired location. | ||
− | |||
− | |||
− | |||
− | Click Save & Exit. |
Latest revision as of 21:43, 7 August 2015
What Are Custom Fields?
Custom Fields are designed to give ultimate flexibility in managing your data. When adding a custom field, you will create a database field that is available across all representative records for tracking additional desired information.
Where Are Custom Fields Used?
- On a rep's record located in Members > Reps > Custom Fields
- In custom reports
- The data file download from a custom report
- When filtering records in the Members module
Custom Field Types
- Text: Displays a field where text can be entered. Maximum size: 8000 characters
- Boolean (True/False): Displays a check box that can be selected or cleared.
- Date/Time: Displays a field where a date can be entered in many formats (9-7-06, 9-7-06, Sep 7 2006, Sep 7 06 or 9/7/06) but once saved, will always display in the following format: 09/07/2006
- Number-Integer: Displays a field where whole numbers may be entered. Maximum size: 10 whole numbers
- Number-Decimal: Displays a field where numbers with up to 2 decimal values may be entered. Maximum size: 14 whole numbers, 2 decimal values
- Drop Down List: Displays your designated list of options that may be selected.
- Additional custom fields may also be created to use on the member record, event registrations and within your groups.
Add a Custom Field
- On the Reps tab, click Add/Edit Custom Fields in the "Custom Fields" area
- Click Add a Field.
- Type desired field name (maximum characters: 128)
- Click the Data Type dropdown list.
- Click the desired data type.
- If the selected data type is Text, type the desired Text Size.
- If the selected data type is Drop Down List, enter the desired list of items.
- Click Continue.
- Click Save & Exit.
Remove a Custom Field
- On the Reps tab, click Add/Edit Custom Fields in the "Custom Fields" area.
- Click to select the check box at the end of the row of the Field Name that you wish to remove.
- Click Remove Selected Fields.
- Click Save & Exit.
- Note: All data in the custom field will be deleted.
Rename a Custom Field
- On the Reps tab, click Add/Edit Custom Fields in the "Custom Fields" area.
- Click in the text of the Field Name.
- Make the desired field name change.
- Click Save & Exit.