Difference between revisions of "Send Email Invitations for an Event"

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         <td style="width: 18pt"><div style="font-family: Calibri; font-size: 11pt;">1. </div></td>
 
         <td style="width: 18pt"><div style="font-family: Calibri; font-size: 11pt;">1. </div></td>
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         <td><div style="font-family: Calibri; font-size: 11pt;"><span id="wwpID0E0KO0HA">On the Guest List tab, click Add New Invitations in the Guest List Summary area.</span></div></td>
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         <td><div style="font-family: Calibri; font-size: 11pt;"><span id="wwpID0E0KO0HA">On the Guest List tab, click <span style="font-weight: bold;">Create Invitations</span> in the Guest List Summary area.</span></div></td>
 
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   <div style="font-family: &quot;Times New Roman&quot;; font-size: 11pt; margin-bottom: 12pt; margin-left: 36pt; text-align: justify;"><span id="wwpID0E0JO0HA">[[Image:Events-Send_invitations-image96.png|invitations empty]]</span></div>
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   <div style="font-family: &quot;Times New Roman&quot;; font-size: 11pt; margin-bottom: 12pt; margin-left: 36pt; text-align: justify;"><span id="wwpID0E0JO0HA">[[File:Send_Invitations.jpg]]</span></div>
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   <div style="color: #000000; font-family: &quot;Times New Roman&quot;; font-size: 10pt; font-weight: normal; margin-bottom: 12pt; margin-left: 54pt; text-align: justify;"><span style="font-size: 10pt;"><span id="wwpID0E0IO0HA">Figure 5-1</span></span> Add New Invitations</div>
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   <div style="color: #000000; font-family: &quot;Times New Roman&quot;; font-size: 10pt; font-weight: normal; margin-bottom: 12pt; margin-left: 54pt; text-align: justify;"><span style="font-size: 10pt;"><span id="wwpID0E0IO0HA">Figure 5-1</span></span>Add New Invitations</div>
 
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   <div style="font-family: &quot;Times New Roman&quot;; font-size: 11pt; margin-bottom: 12pt; margin-left: 36pt; text-align: justify;"><span id="wwpID0E0GO0HA">[[Image:Events-Send_invitations-image97.png|add invitations]]</span></div>
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   <div style="font-family: &quot;Times New Roman&quot;; font-size: 11pt; margin-bottom: 12pt; margin-left: 36pt; text-align: justify;"><span id="wwpID0E0GO0HA">[[File:Invitee_List.jpg]]</span></div>
 
   <div style="color: #000000; font-family: &quot;Times New Roman&quot;; font-size: 10pt; font-weight: normal; margin-bottom: 12pt; margin-left: 54pt; text-align: justify;"><span style="font-size: 10pt;"><span id="wwpID0E0FO0HA">Figure 5-2</span></span> Add invitees to list</div>
 
   <div style="color: #000000; font-family: &quot;Times New Roman&quot;; font-size: 10pt; font-weight: normal; margin-bottom: 12pt; margin-left: 54pt; text-align: justify;"><span style="font-size: 10pt;"><span id="wwpID0E0FO0HA">Figure 5-2</span></span> Add invitees to list</div>
 
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         <td style="width: 18pt"><div style="font-family: Calibri; font-size: 11pt;">3. </div></td>
 
         <td style="width: 18pt"><div style="font-family: Calibri; font-size: 11pt;">3. </div></td>
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         <td><div style="font-family: Calibri; font-size: 11pt;"><span id="wwpID0E0EO0HA">Click </span><span style="font-weight: bold;">Send Invitations</span>.</div></td>
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         <td><div style="font-family: Calibri; font-size: 11pt;"><span id="wwpID0E0EO0HA">Click </span><span style="font-weight: bold;">Continue</span>.</div></td>
 
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         <td style="width: 18pt"><div style="font-family: Calibri; font-size: 11pt;">5. </div></td>
 
         <td style="width: 18pt"><div style="font-family: Calibri; font-size: 11pt;">5. </div></td>
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         <td><div style="font-family: Calibri; font-size: 11pt;"><span id="wwpID0E06N0HA">Click </span><span style="font-weight: bold;">Send Email</span>.  </div></td>
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         <td><div style="font-family: Calibri; font-size: 11pt;"><span id="wwpID0E06N0HA">Click </span><span style="font-weight: bold;">Send Email Now</span>.  </div></td>
 
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   <div style="font-family: &quot;Times New Roman&quot;; font-size: 11pt; margin-bottom: 12pt; margin-left: 18pt;"><span id="wwpID0E05N0HA">If any invitees do not have an email address, they will be added to the </span><span style="font-weight: bold;">Guest List</span> with a <span style="font-weight: bold;">Status</span> column displaying “No Invite Sent”.  Follow the steps in the section below titled “To create mailing labels for those with ‘No Invite Sent’ status” to create mailing labels for these invitees.</div>
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   <div style="font-family: &quot;Times New Roman&quot;; font-size: 11pt; margin-bottom: 12pt; margin-left: 18pt;"><span id="wwpID0E05N0HA">
 
   <div style="color: #5F497A; font-family: Calibri; font-size: 9pt; margin-bottom: 12pt; margin-left: 18pt;"><span id="wwpID0E04N0HA">If this invitation will also be mailed to invitees, you may want to print the invitation at this time using the Print [[Image:Events-Send_invitations-image101.png|print icon]] icon.</span></div>
 
   <div style="color: #5F497A; font-family: Calibri; font-size: 9pt; margin-bottom: 12pt; margin-left: 18pt;"><span id="wwpID0E04N0HA">If this invitation will also be mailed to invitees, you may want to print the invitation at this time using the Print [[Image:Events-Send_invitations-image101.png|print icon]] icon.</span></div>

Latest revision as of 19:40, 11 October 2016

1.
On the Guest List tab, click Create Invitations in the Guest List Summary area.
Send Invitations.jpg
Figure 5-1Add New Invitations
2.
Select the attendees that should receive invitations using one or more selections available under Add Invitees, Add Members, or Add Representatives. Repeat until your invitee list is complete.
Invitee List.jpg
Figure 5-2 Add invitees to list
3.
Click Continue.
4.
Complete the Send an Email invitation screen.
Using the Add Database Field database field icon icon, you may wish to personalize the invitations by inserting their name.
Invitees that already appear on the Guest List will automatically be marked with an asterisk and may be removed by clicking Remove to avoid accidental duplication of these invitees on the participant list.remove
Saving the email invitation using the save save icon icon is recommended so that you can resend these invitations at a later date if desired.
5.
Click Send Email Now.
If this invitation will also be mailed to invitees, you may want to print the invitation at this time using the Print print icon icon.
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