Emails Letters and Mailing Lists-Inserting a database field

[Database Fields into Communication]

1.	Open the editor window and type any text that will be consistent for all recipients. Example:

Figure 6-1 Example letter that will contain Database fields

2.	When you desire to insert a database field, click the Add Database Field icon. ().

3.	Click the plus sign () to expand the desired section and display available database field selections.

Figure 6-2– Add Database Field window

4.	Click to select the desired database field. The selected field will display in the editor window within brackets. e.g. [Company Name]

As you continue and actually generate the communication output, the field name will be replaced with the appropriate matching data for that member.

5.	Proceed with standard steps to complete this communication. All fields displayed in brackets will be filled with data from the member’s record.

Figure 6-3 Sample letter with Database Field inserted